save time fulfilling landscaping rfps
Let VendorSmart℠ source vendors, compile bids and build your board packet
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VENDORSMART℠ BID DESK
VendorSmart℠ is a comprehensive, web-based marketplace that connects vendors and Community Managers in one place.
Community Managers simply fill out our landscaping RFP form, and the VendorSmart℠ bid desk team will source our network of thousands of pre-vetted and trusted vendors, compile bids and deliver a board packet containing side-by-side bid comparisons.
The VendorSmart℠ bid desk team was built to remove the tedious and time consuming efforts made by Community Managers during the RFP process, and allow them to refocus their time while our team does the busy work.
INTERESTED IN VENDORSMART FULFILLING YOUR RFP?
HOW IT WORKS
RFP Form
Community Manager fills out landscaping RFP form
Vendor Sourcing
VendorSmart℠ sources vendors, coordinate site visits and compiles bids
Board Packet
VendorSmart℠ builds a board packet containing side-by-side bid comparisons
Sample Board Packet
Board Packet will contain a branded cover sheet, RFP summary, individual vendor bid detail and side-by-side bid comparisons
Sample Cover Page
Sample RFP Overview
Sample Individual Vendor Bid Summary
Sample Bid Comparison
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VENDORSMART℠ IN MORE DETAIL
REQUEST FOR PROPOSALS
Putting a new project out to bid can be a tedious and time-consuming process. With VendorSmart℠, Community Managers can send us their job specifications, and our team will source vendors and bids for the project.
We'll then provide a branded board packet with side-by-side bid comparisons, saving the Community Manager hours of tedious work.
COMPLIANCE DOCUMENT MANAGEMENT
VendorSmart℠'s team of professional analysts and licensed insurance agents mitigate the risk of working with third-party vendors by monitoring compliance documents (Certificate of Liability Insurance, Workers’ Comp, etc.) on-going. Compliance documents are stored safely and securely in VendorSmart℠ and can be accessed at any time by the Community Manager.
Our team of industry professionals guarantee full compliance vetting for every vendor belonging to your association – at no cost to the vendor.
CONTRACT MANAGEMENT
Managing your open vendor contracts has never been simpler. With VendorSmart℠, you can centralize contracts in one place and get them off email, paper or shared drives. Our team will also remind you prior to contracts auto-renewing.
VendorSmart℠ helps Community Managers keep a pulse on their associations with real-time reporting and insights. With the click of a button, Community Managers know the compliance status of every vendor, RFP performance data, and contract status.
QUALIFIED VENDOR SOURCING
We understand finding reliable and qualified vendors can be a challenge for any Community Manager. The VendorSmart℠ vendor directory makes it easy to source capable vendors for any new project. Vendor profiles in the VendorSmart℠ directory include a detailed company description, contact information and genuine reviews left by other Community Managers.
The vendor review process is secure and monitored so you can trust the reviews you are reading. Reviews come from Community Managers who have previously worked with that vendor.
TAX READINESS
Each year, Management Companies spend thousands of dollars and countless hours preparing, processing and delivering 1099s to vendors.
VendorSmart℠ can offload this tedious task from your team and drastically reduce your cost through our 1099 delivery service. Our technology and platform can efficiently process and deliver your 1099s at a fraction of the cost and time.
IMPLEMENTATION & SUPPORT
VendorSmart℠'s user-friendly and intuitive design makes usage a breeze. The VendorSmart℠ implementation team provide a step-by-step on-boarding plan which includes all training documentation and videos.
The VendorSmart℠ Support team significantly reduces the overhead costs associated with supporting vendor inquiries and calls. Our Support team are available via phone, email, chat and screen-share.
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